RotaFlow feature insights
Practical feature guides for shift workers, rota planners, and teams comparing shift calendar apps.
Work Hours & Pay: turn your rota into scheduled hours and pay you can trust
Work Hours & Pay connects day and night times, unpaid breaks, rates, and pay cycles to the rota, so scheduled hours and estimated gross pay stay honest without a separate spreadsheet.
Read pay guideSiri & ShortcutsSiri & Shortcuts: ask about your rota and edit it in plain language
Siri & Shortcuts let you check your next shift or day off, log overtime by voice, and edit special days and swaps in natural language — with a confirmation preview before anything changes.
Read shortcuts guideMultiple schedule profilesMultiple schedule profiles: keep separate rotas without mixing them up
Schedule profiles keep each rota's time off, overtime, swaps, reminders, widgets, and Watch data separate, so switching between schedules never mixes them.
Read profiles guideApple Calendar and .ics exportHow to add a rotating shift schedule to Apple Calendar
Build the rotation once, export the right date range, and keep Apple Calendar useful for appointments while RotaFlow remains the source of truth for the rota itself.
Read the Apple Calendar guideNight shift sleep scheduleNight shift sleep schedule: a practical plan for rotating shifts
Use the rota to plan a repeatable sleep window, protect the transition after nights, and watch recovery trends instead of relying on memory or a generic 9-to-5 sleep plan.
Read the recovery guide4 on 4 off schedule4 on 4 off schedule: how the rotation works and how to plan it
A 4 on 4 off rota repeats every eight days: four scheduled workdays followed by four days off. The right anchor date and clear exceptions make the pattern easy to plan.
Read the 4 on 4 off guidePTO PlannerPTO Planner for shift workers: find the best vacation windows in your rota
PTO Planner reads the rota you already built, highlights where a few leave days create longer stretches off, and helps shift workers compare time-off windows before applying them.
Read PTO guideTrade BoardTrade Board shift swaps: coordinate coworker trades in one place
Trade Board gives shift teams a clearer swap flow, with visible open and pending trades, confirmation steps, and shared context that fits real rota work.
Read Trade Board guideFatigue Guard and Sleep InsightsFatigue Guard and Sleep Insights: see recovery risk around nights and long stretches
Sleep Insights and Fatigue Guard bring shift-aware recovery context into the rota, showing sleep trends, upcoming load, and elevated-risk days without pretending every schedule is a 9-to-5 routine.
Read recovery guideRotating shift calendarRotating shift patterns: build Pitman, Panama, DuPont, and custom rotas once
Set one repeating cycle, choose the correct start date, then let RotaFlow project every work day, rest day, night shift, and custom shift without rebuilding the schedule.
Read pattern guideShift swaps and special daysShift swaps and special days: keep real-life schedule changes visible
Mark swaps, leave, training, holidays, and custom days as clear exceptions, so your rotating schedule stays accurate when real life changes the plan.
Read exception guideOvertime and remindersOvertime, reminders, widgets, and Apple Watch: keep shift work visible all day
RotaFlow keeps the next shift, pay-impacting overtime, reminders, and glanceable calendar context close to the places shift workers check most.
Read visibility guide