Schedule profiles let you keep more than one personal rota in RotaFlow. Each profile keeps its own schedule context. The active profile determines the schedule used by supported reminders, widgets, Apple Watch and calendar actions.
A second job, agency assignment or separate household rota should not require you to overwrite a schedule that already works. Profiles give each rotation its own place. The useful distinction is simple: switching schedules changes the context you are viewing, not the meaning of every date in another schedule.
Give each rota a clear identity
Create a separate profile for each schedule you need to maintain. Use names that will make sense at a glance, such as “Main role” and “Weekend cover”. Confirm the pattern and anchor date within each profile.
Keep the working times and pay settings associated with the correct schedule. This is especially important when two jobs use different shift lengths, unpaid breaks or hourly rates.
Keep exceptions with the schedule they change
Time off, special days, swaps and overtime belong to a particular rota. Before adding a record, check that you have selected the profile it should affect. A night swap in one schedule should not become a day off in another.
The active profile also matters when you review summaries or use a calendar action. A correct export from the wrong profile is still the wrong rota to share. Take a moment to check the profile name before sending it.
Check the surfaces you use every day
Supported reminders, widgets and Watch data follow the active profile. After switching, verify the next shift and upcoming rest block in the main app, then give your other surfaces time to refresh.
Do not treat profiles as a promise that multiple schedules appear simultaneously in every widget or complication. The active-profile model is designed to keep the selected schedule consistent across surfaces.
Import and recover carefully
A supported all-day .ics import can create a separate local profile. Inspect the imported dates and labels before relying on it. An imported calendar file does not automatically become a live link to the person who sent it.
Sync Recovery provides local safety snapshots around supported cloud-replacement flows. It can help recover a prior state from Settings, but it should not be described as unlimited backup history or a guarantee against every kind of data loss.
Feature FAQ
Can I keep more than one work rota?
Yes. RotaFlow supports separate personal schedule profiles, with schedule-specific records and settings.
Is a profile the same as a shared family calendar?
No. A profile separates schedules within the app. Sharing a file or coordinating through Trade Board is a different workflow.
Which schedule appears on my Watch?
The supported Watch snapshot follows the active profile. Check the app after switching and allow the device surfaces to refresh.