Set your rota once. Manage real-world shift changes every day.
RotaFlow is a local-first shift schedule app for rotating patterns. Build a repeating rota, then manage swaps, special days, overtime, reminders, exports, widgets, and Apple Watch snapshots with explicit Free vs Pro limits.
Deterministic rota engine
Supports monthly and weekly cadence models, preset rotations, anchor-date resolution, and swap overrides with cache-backed date lookups.
Daily planning with precise limits
Track shifts, changes, overtime, and reminders with clearly defined free-tier windows and Pro unlocks for longer planning and richer analysis.
Local-first with optional iCloud
Data stays on-device by default. iCloud sync is opt-in, disabled by default, and includes retry/backoff plus restore support after reinstall.
Wednesday, 11 Mar
Thursday, 12 Mar
Friday, 13 Mar
Saturday, 14 Mar
Sunday, 15 Mar
Monday, 16 Mar
Tuesday, 17 Mar
Product capabilities mapped to real shift work.
RotaFlow covers pattern setup, dashboard planning, special days, shift swaps, overtime, insights, notifications, exports, widgets, and watch surfaces in one integrated model.
Pattern builder and presets
Build Day/Night/Off sequences with an anchor date or start from presets including 4-on/4-off, Pitman, Panama, DDNNOO, 2-2-4, and DuPont.
Dashboard and day planning
Hero card (Today or Tomorrow), loop progress, shift-change context, calendar overlays, and day detail sheets for shift, swap, special-day, and overtime states.
Special days
Manage holidays, sick days, vacation, training, on-call, personal, and other labels with overlap prevention and undo. Free allows 5 upcoming spans and 30-day future creation.
Shift swaps
Override single or multi-day ranges without changing the base pattern. Free limits future swap editing to 30 days ahead.
Overtime and earnings
Log one overtime entry per day with hours, rate, currency, and notes. Free includes weekly summaries; Pro unlocks month and year summaries.
Share and export
Export image or iCalendar (.ics) outputs with swap-aware and special-day-aware schedule state. Free range is 7 days; Pro adds 14 and 30 days plus advanced image toggles.
Notifications
Shift-change, special-day, and swap reminders with a 60-day horizon and max 60 pending notifications. Free uses fixed times; Pro supports 15-minute slots.
Widgets and lock screen
Small home widget is available in Free and Pro. Medium/Large home content and lock-screen widget content are Pro-gated with in-widget lock states.
Apple Watch app and complications
Watch app snapshots include hero, upcoming, badges, and change summaries. Complication families include Inline, Circular, Rectangular, and Corner with Pro lock behavior.
iCloud sync and recovery
Optional sync covers pattern, special days, swaps, and overtime using newest-timestamp reconciliation, retry/backoff handling, and reinstall recovery checks.
Configure a base rota, then layer real-world exceptions without rewriting the cycle.
Start with presets or a custom sequence, set an anchor date, and let the app resolve each day. Add swaps, special days, and overtime entries as exceptions while keeping the base pattern intact.
Set up your repeating pattern
Choose a preset or build a custom Day/Night/Off sequence, then select monthly or weekly cadence.
Pin the anchor date
Define the start date once so the schedule engine can resolve every future day consistently.
Add exceptions as they happen
Use special days, shift swaps, and overtime records to model real operations without rewriting the base cycle.
Review, notify, and export
Monitor change countdowns, configure reminder times, and share a 7/14/30-day window depending on plan access.
Feature access is explicit and policy-driven.
Free includes core scheduling plus constrained future windows and export ranges. Pro unlocks extended windows, richer insights, additional widget/complication content, and 15-minute reminder slots.
Pro
Premium- Extended future windows for special days, swaps, and overtime edits
- Dashboard calendar navigation up to about 3 years
- Circadian Burden and Golden Weekends insights
- Notification time selection in 15-minute increments (96 slots)
- Image and .ics exports for 7, 14, or 30-day ranges
- Advanced image export toggles for labels, legend, summary, branding, and light background
- Medium/Large home widget content and lock-screen widget content
- Watch complication content when Pro snapshot is enabled
Free
- Core pattern setup and preset catalog
- Special Days: max 5 upcoming spans and 30-day future window
- Shift Swaps and Overtime future edits up to 30 days ahead
- Overtime summaries limited to weekly view
- Annual Freedom insights
- Reminder times fixed at 00:00, 08:00, and 16:00
- Image/.ics export range limited to next 7 days
iPhone, iPad, widgets, and Apple Watch surfaces.
Use the iOS app for full management, then glance from Home/Lock widgets and watch snapshots or complications. Data remains local by default with optional iCloud sync.
Local-first by default
No account is required to plan shifts. Optional iCloud sync can be enabled in settings when cross-device recovery is needed.