# RotaFlow — Full Site Summary

> RotaFlow is a local-first shift schedule and rota planner app for iPhone, iPad, and Apple Watch, built for shift workers on repeating day, night, and off rotations: healthcare workers, nurses, manufacturing and construction workers, emergency responders, transport workers, and anyone on rotating schedules.

## What RotaFlow does

RotaFlow turns complex repeating shift patterns into a clear, local-first rota calendar. Users build a schedule once, then manage real-life exceptions on top of it — shift swaps, special days, overtime — while the base pattern stays intact. The app answers "What am I working next?" and "How does this change affect my rota?" without spreadsheets or guesswork.

## Core features

### Pattern builder
- Repeating rota setup with monthly and weekly cadence
- Presets: 4 on/4 off, Pitman 2-2-3, Panama 2-2-3, DuPont, and more
- Fully custom day/night/off cycles
- Deterministic shift resolution from base pattern plus overrides
- Dashboard hero card with Today/Tomorrow preference and loop progress

### Exceptions on top of the pattern
- Shift swaps: single-day and multi-day, with optional notes, always undoable; smart swap suggestions with Apple Intelligence
- Special days: holiday, sick day, vacation, training, on-call; single or multi-day ranges; overlap protection
- Overtime & earnings: one entry per day, base hourly rate and currency, week/month/year summaries

### Planning and health
- PTO Planner: finds efficient vacation windows from the active rota; 365-day horizon and one-tap Vacation apply with Pro
- Insights: annual schedule overview, recovery metrics, circadian load, golden weekends (Pro)
- Shift Health: sleep charts via Apple Health, off-day vs post-night comparisons, deficit warnings (Pro)
- Fatigue Guard: deterministic on-device fatigue risk layer with dashboard badges and alerts

### Sharing and export
- Image export with preview, save-to-Photos, share sheet
- iCalendar (.ics) export with swaps and special days included
- Export customization for range, legend, summary, branding, appearance (Pro)

### Apple ecosystem
- Home Screen widgets (small free; medium/large Pro) and Lock Screen widgets (Pro)
- Apple Watch app with synced snapshot, next-change status, sleep summary; complications (Pro content)
- Siri & Shortcuts: Get Next Time Off, Log Overtime (Pro), natural-language schedule editing
- Trade Board (Pro): post, browse, accept, and confirm shift swaps with coworkers over private iCloud groups

### Notifications
- Local shift reminders: pre-shift, night wind-down, post-night recovery, shift-change, swap, special-day, fatigue
- Free: hour-based slots; Pro: 15-minute precision

## Free vs Pro

Free includes: pattern builder with full preset catalog, special days, shift swaps, overtime tracking with weekly summaries, shift-change and special-day reminders, image and calendar export (7-day range), small Home Screen widget, core sleep summary.

Pro adds: planning windows up to a year ahead, PTO Planner with 365-day optimization and comparison, advanced insights (circadian load, golden weekends), sleep analytics with deficit warnings, 15-minute precision reminders, medium/large/Lock Screen widgets, Apple Watch complication content, Trade Board posting and group creation, longer export ranges and customization. Pro is available as monthly, yearly, or lifetime purchase inside the app.

## Privacy

- Local-first: schedules stored and computed on device; works fully offline
- No accounts, no analytics, no ads, no third-party trackers
- iCloud sync optional and off by default; data goes to the user's own Apple account
- Payments handled by Apple; RotaFlow never sees payment data
- Support email: support@rotaflow.app

## Platforms and languages

- Platforms: iOS app, iPad, Home Screen and Lock Screen widgets, watchOS app and complications, App Intents / Siri / Shortcuts
- Languages: English, German, Spanish, French, Italian, Japanese, Korean, Dutch, Portuguese (Brazil and Portugal), Swedish, Simplified Chinese

## Links

- Website: https://rotaflow.app/
- App Store: https://apps.apple.com/app/id6758777908
- Feature insights: https://rotaflow.app/feature-insights
- Changelog: https://rotaflow.app/changelog
- Contact & support: https://rotaflow.app/contact-support
- Privacy policy: https://rotaflow.app/privacy-policy
- Legal: https://rotaflow.app/legal
- Localized sites: /es /fr /de /it /ja /ko /nl /pt /sv /cn

## Featured insight guides

- [How to add a rotating shift schedule to Apple Calendar](https://rotaflow.app/feature-insights/add-rotating-shift-schedule-apple-calendar): Build a repeating rota once, export the required date range as an `.ics` file, import it into a dedicated Apple Calendar, and re-export after swaps or other changes. The guide explains why the source rota and the calendar view should remain separate.
- [Night shift sleep schedule](https://rotaflow.app/feature-insights/night-shift-sleep-schedule): A practical framework for mapping a night block, protecting a realistic sleep window, planning the transition after the final night, and reviewing sleep and recovery context without presenting the app as a medical diagnostic tool.
- [4 on 4 off schedule](https://rotaflow.app/feature-insights/4-on-4-off-shift-schedule): An answer-first explanation of the eight-day cycle, anchor-date setup, day versus night variants, exception handling, and how to compare useful time-off windows around four-day breaks.